| Department | VAM |
| Job Title | Marine & Technical Assistant |
| Reporting To | Head of Marine & Technical Management |
| Education & Training | Bachelor’s degree in business, marine, or engineering – background in Marine/ offshore sector |
| Experience | Experience supporting marine or technical departments, including handling vessel documentation, class/statutory certificates, and compliance records (ISM, ISPS, MLC). Background in document control and data management, ensuring accurate filing, version control, and timely updates across projects and audits. Exposure to maintenance and operational tracking systems, assisting with PMS updates, reporting, and coordination between vessel and shore-based teams. |
| Skill / Attributes | Strong organizational and documentation skills — able to maintain accurate technical records, vessel documentation, certificates, and compliance files. Attention to detail and accuracy — ensures data integrity in reports, maintenance logs, and audit submissions. Proficient in Microsoft Office and document control systems — skilled in Excel, Word, SharePoint, and digital filing protocols. Good communication and coordination abilities — supports engineers, superintendents, and managers with clear information flow across teams. Proactive and reliable work ethic — takes initiative in tracking deadlines, following up on actions, and supporting project deliverables. |
| Description of Function | The Technical Assistant will support the VAM department in all aspects of Marine and technical operations – primarily focusing on Document writing, maintaining SharePoint, project management support and logistics. |
| Main Responsibilities | Maintain and organize all technical and asset-related documentation (drawings, manuals, certificates, reports, vendor data). Support vessel and asset teams with document control — ensuring version control, timely updates, and traceability. Manage electronic and physical filing systems in line with company document management procedures (SharePoint / server structure). Assist in preparing technical reports, registers, and compliance records (class, flag, and internal audits). Track validity and renewal dates for key certificates, class surveys, and maintenance records. Coordinate document submissions to clients, classification societies, and regulatory bodies when required. Support preparation of presentations, asset registers, and project documentation packages.Liaise with Marine, Technical, and Crewing departments to collect and update vessel documentation. Assist in formatting, proofreading, and standardizing technical documents (procedures, manuals, checklists). Provide general administrative support to the Asset & Technical Management team — meeting minutes, correspondence, and task tracking. |
| Authority / Dimensions | Authority Liaise with vessels, project teams, clients and class representatives under direction of technical management. Responsibility To support the Vam department under the direction of Head of Marine & Technical Management Accountability To support the Vam department in day-to-day operations and projects |
Category: Asset Department
Type: Full Time
Location: UAE
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